Your career information has clear boundaries.
The Candidate Workspace is designed as a private working space. This page explains what its main tools store, who can see it and what happens before anything is shared.
Last reviewed: August 2026
The detail below reflects the intended product design. It does not replace the privacy notice, which explains controller identity, lawful bases, retention and rights.
What the Workspace stores
Career Storyboard
Your Storyboard can store timeline entries about experience, learning, projects, transitions, skills, evidence and reflections. Each entry can be marked private to you, shareable with your consultant, or approved for career drafts. It is not a psychological assessment or employability score.
Evidence Bank
The Evidence Bank stores concise proof: a competency, the situation, your action, an outcome, related target roles and a readiness status. It is there to help you write truthful CV and interview material.
Job Matrix
The Job Matrix stores your primary and secondary targets, preferred sectors, company types, locations, work model, relevant experience, strengths to emphasise, development areas, priorities and next actions. It helps you decide where to focus. It does not decide whether you deserve a role.
Job Tracker
The Tracker stores roles you choose to record: company, job title, source, dates, application stage, next actions, contacts, documents used, candidate notes and, where relevant, restricted consultant notes. It is a private organisational tool.
Visibility: three practical levels
| Setting | Who can view it | How it may be used |
|---|---|---|
| Private | You only | Private reflection. It is excluded from consultant view and career drafts. |
| Consultant | You and your assigned consultant | Consultant-supported strategy and feedback. It is not automatically put into a CV or shared externally. |
| Use in drafts | You, and the limited people/services needed to create the requested draft | May be used to suggest CV, LinkedIn, application or interview wording. You review before use. |
What we never ask you for
We do not ask for job-board, email, LinkedIn or other service passwords. We do not ask for PPSN details, and we do not request special-category data such as health information, disability details, ethnicity, religion, political opinions, sexuality, biometric data or trauma as part of a general candidate journey. If a specific lawful need ever arises, it must be explained separately and handled with appropriate safeguards.
What a consultant can see
An assigned consultant can see the candidate information needed to provide the agreed service: approved professional profile details, documents, consultant-visible Storyboard entries, Evidence Bank items, Job Matrix, Tracker items and relevant consent/visibility settings. Consultants cannot view entries marked private to you. Access should be role-limited and auditable.
What an employer can see
Employers do not see your full Storyboard, private reflections, complete Workspace or unrestricted documents by default. They see information that you have agreed can be shared for a specific opportunity or service process. That may include a selected CV, approved profile summary, relevant evidence and availability. We will not treat general Workspace use as permission to share your data with employers.
Optional Gmail integration: consent first, review always
Your Job Tracker includes an optional Google connection, available only after the owner completes Google application setup and required verification. It uses official Google OAuth, not your email password. The permission is read-only mailbox access; Google does not offer a job-email-only scope. Our application applies recruitment-focused searches and a local message filter, with no sending, deletion or marking messages as read.
- You read the permission explanation and choose whether to connect your own account.
- The app checks recruitment-related messages from the past 90 days initially, then checks periodically for updates.
- Pattern-based rules identify confirmations, screening, interviews, outcomes and offers. Full messages and attachments are not stored.
- You review the company, role, proposed stage, date and any extracted offer facts, then apply the update to the correct tracker row or dismiss it.
- Only an approved event updates the Tracker. The system never auto-applies for jobs, auto-sends, auto-replies or changes a stage without your approval.
- You can disconnect at any time. Saved Google tokens and email suggestions are removed; previously approved tracker records remain yours to edit or delete.
Spreadsheet upload and selective email forwarding do not require a Google connection. Read the privacy notice for data handling and retention. Before broad email integration or significant AI processing is launched, Gael Talent Bridge commits to completing a Data Protection Impact Assessment. The Irish regulator’s DPIA guidance explains the assessment process.